From time to time, an interpreter may get a voiceover assignment, such as providing the voice track for a new exhibit at a museum in an audio guide. Being able to record this new audio in a professional studio is of course the best option, but modern technology has progressed to the point where it is completely possible to produce studio level recordings from the comfort of your own home. It’s possible that one day, producing recordings remotely may even become the standard. Additionally, in a pinch, you might have to use your own computer and microphone. In that case, how do you get the best out of your on-hand equipment? We’ll give you a few tips.

1. Stay about 6 inches away from the microphone.

Speaking too close to your microphone or too loudly can increase the audio gain too much–you can see this when your audio capture goes up into the red. However, speaking too far away from the microphone will prevent the microphone from picking up your voice clearly. A good estimate is to stay about 6 inches away from your microphone, although your microphone might have a nice “sweet spot.” One good practice is to make sure that you use a standing microphone, and make sure that it is not touching anything that would cause any unintentional noise. So for example, if you have a microphone that touches the floor, make sure it is on a carpeted surface to prevent any loud scraping or knocking noises.

2. Try equipping a pop filter

Pop filters help to dampen the sound produced when saying words with P and T. If you do not have one, then you can try making one with the materials available to you.

3. Limit background noises.

Spinning fans, beeps, vibrations, key clacking, and the like can be picked up by the microphone. Try to turn all distracting noises off, or move to a room where these distracting noises are not.

4. Dampen the echo of your voice.

Hard surfaces around you, like tables, walls, desks, and so on, reflect the sound of your voice when you speak. You might not always be able to hear the echo normally as our brains can filter out those faint echoes, but your microphone will certainly pick it up. To avoid this, you can cover these surfaces with cloth, or hang up curtains or clothes in a pinch.

5. Post-edit

If you are not too pressed for time, taking the time to edit your sound clip can result in a completely different sounding recording. It may take some learning, but there are a wealth of programs out there that have the potential to make your recordings sound on-par with professionals. For instance, Adobe Audition has various functions that can eliminate background sound, fine tune your voice, and even eliminate certain sounds from your voice completely.

In the end, it’s understandable that many people have reservations about home recordings, but with the current state of technology, it is not impossible to deliver professional, or near-professional level work to your clients. We hope these tips will help you record to the level that you want without having to use a professional studio. Good luck recording!

Happy New Year to everyone from Monterey Language Services! We wish you good health, happiness and success in the coming year!

2022 will be a new, fresh start for all of us to accomplish even more than we were able to in 2021. We wish that all your dreams come true in the new year!

Please join us in greeting the year 2022 wholeheartedly with all our colleagues, friends, and loved ones! Happy New Year!

In 2016, the California Legislature approved a bill that would help improve the amount and quality of medical interpretation services in the state.

In accordance with Assembly Bill (AB) 635 (Atkins, Chapter 600, Statutes of 2016) which was passed with little objection, and Senate Bill (SB) 165 (Atkins, Chapter 365, Statutes of 2019) which passed unanimously:

On August 31, 2021, the California Department of Health Care Services (DHCS) announced that Medi-Cal beneficiaries will be receiving increased interpreter support in several regions in California, including Contra Costa County. The aim of this was to ensure that all patients, no matter what language they speak, are able to receive the care that they deserve without having to worry about communication.

The project is called Medical Interpretation Pilot Project. Through the legislatively mandated project, medical interpreters in the following languages are needed or will be called upon. This is to cover Medi-Cal assignments in the area either on-site or remotely, either via phone or video conferencing.

Arabic
Armenian
Cambodian
Cantonese
Dari
Farsi
Hindi
Hmong
Japanese
Korean
Laotian
Mam
Mandarin
Mien
Mixteco
Pashto
Punjabi
Russian
Spanish
Tagalog
Thai
Vietnamese

Monterey Language Services is proud to be part of the MIPP team, providing interpretation services in Richmond/Antioch area.

Monterey Language Services is looking for medical interpreters in Richmond/Martinez area in the following languages. This is to cover our assignments in the area on a regular basis.

Language List:

Arabic, Armenian, Cambodian, Chinese (Mandarin and Cantonese), Farsi, Hindi, Hmong, Japanese, Korean, Laotian, Mien, Punjabi, Russian, Spanish, Tagalog, Thai, and Vietnamese

If you are interested, could you briefly let us know your language, experience, rate, and how far you are from CA 94553, so we can follow up with you. Please also feel welcome to refer colleagues.

Emails can be sent to Director of Translation, Mei-Ling Chen at the following address.
mei-ling@montereylanguages.com

Thank you!

Oftentimes, we at Monterey Language Services receive requests to have personal documents such as birth certificates or marriage licenses translated into other languages. Translating these kinds of documents is very important and should be handled with the utmost care since they are legal documents and can have a great effect on the specific functions that the customer plans to use these translated documents for. As a translator, there are several things that we will need to be careful of while doing so.

First, not every translator is able to translate these documents. By that, we do not particularly mean skill barrier that would prevent one from completing the translation, but there are certain certifications that are required to ensure that the translation can be used. For instance, in California, county clerks require court-certified or ATA certified translators to sign most translation certifications.

If you are a translator and are looking to expand your field of expertise, having these kinds of certifications will make you more attractive to potential clients. Monterey Language Services has an extensive network of court certified and ATA-certified interpreters as well as translators in many different languages whom we work with to ensure that we are always able to meet our clients’ needs.

One more thing to be careful of is the project’s timeline. Clients have different needs regarding timelines, and some might need urgent certified translations. While translating these kinds of documents in a short time might not be too difficult, the more concerning part is certifying the translation.

Most states or counties have their own forms that need to be filled out and notarized then submitted with the translation, but these forms need to be signed in-person, and the originals need to be given to the client. The client may expect to get everything in their hands in 24 hours. Unless we are 100% confident, otherwise we should give ourselves at least one extra day to ensure that any problems that come up do not affect the delivery of the files.

Being entrusted to help someone with the translation of their legal documents is an honor, but what’s what needs to be done and whether there is enough time to do it are important things to consider, so that we can avoid unexpected situations and deliver the project to the client on time.

As a translator, have you thought about changing your specialty? For translators, one of the most important things is to have a strong mastery of the language you are translating from as well as the language you are translating into. But it is also important to have your own specialty area that you are well familiar with—such as technical, medical, or legal fields.

Being a well-rounded translator is not a bad idea, but many translators have their own specialty that they have developed and focused on for their entire career. Sometimes though, translators and interpreters might want a change of pace, and break into different fields. While this isn’t easy, it’s also not impossible to start fresh in a new specialty field. So long as you have the determination and patience necessary to change your specialization, you can do it.

Depending on the field that you are switching to, what you will need to do will change. For example, if you want to go into a technical field such as information technology, you should focus on gaining knowledge of the field to be able to adequately translate or interpret the materials given to you. The best way to do this is to go back to school, or perhaps take a course at a community college. The latter choice would be a relatively inexpensive and an easy way to get the necessary knowledge of information technology. If there are any gaps in your expertise that need to be filled, you can try to contact experts and ask them to give you advice and answer any questions that you might have.

For everything else, there is the internet. For example, if you are trying to learn about the finance, there are many online resources such as investopedia that highlight the intricacies of financial documents. Other fields such as technology—especially more specific fields that deal with things such as data centers, contact centers, cloud services, and cyber security—have very specific terminology that translators who do not specialize in the field might have trouble translating correctly. For these, it might take you some time to read and research online.

For legal and medical matters, it is not as easy as just going back to school. You also need to take required training and have enough experience to satisfactorily translate or interpret matters of the law or medical fields. Experience is tricky to gain without having prior knowledge or specialization, but you can try working as an interpreter in training and begin trying to get your knowledge and experience that way. Try to expose yourself to opportunities and learn on the job, or go back to school and try to learn more about legal or medical terminology. Furthermore, do your best to build a portfolio of your work so that you can quickly show employers what you can bring to the table. Sometimes some work that you’ve done has elements that stand out in other work. With a portfolio, you can easily point to the work you’ve done and prove that you are capable of working in the field.

In our last post, we talked about Zoom’s useful interpretation function and how to use it. Other major video conferencing programs such as Microsoft Teams, Skype, and Google Meet have their own unique functions, but none that are integrated and allow for simultaneous interpretation. For the moment, Zoom is an option for using simultaneous remote interpretation. In this post, we will explore a little more about what features are available on Zoom as well as some entry-level lessons for Zoom use.

Let’s start with the basics. To connect to a Zoom meeting, you will first need to have Zoom downloaded to your computer or device and installed. Then, you will need the host to send you one of two things— either a link to the meeting or the meeting ID and the password. Some meetings do not have passwords though, but it’s good practice to ask for a password regardless when agreeing to the meeting. Meeting IDs typically follow this format, 000 0000 0000, with a total of eleven numbers. If the client sends you a meeting ID that does not consist of eleven numbers, you should check with them to confirm. Alternatively, if you do not want to connect through the computer or just want audio only, most Zoom meetings come with a phone number with which you can call into as well.

When you connect, there are several things that might happen depending on both your settings and how the host set up the meeting. If it is a large meeting with many people, then it’s possible that the host will have the meeting set up so that they will have to manually let participants into the meeting. This means that when you connect, you will not go directly into the call. Instead, you will see a screen that says that the host will let you into the meeting. When you get into the meeting, depending on your settings, you might join with your camera on and microphone on, or maybe both of them off, or a combination of the two. Be wary of that if you need a minute or two to get settled and do not want to have your microphone or video on when you connect. You can change this before you connect in the settings of Zoom.

When you are in the meeting, you will notice that there are different buttons at the bottom. As an interpreter you most likely will only need to use the buttons to toggle your microphone and video, the interpretation button if the client has it enabled, and of course the end call button when the meeting ends. Moreover, Zoom has a recording function and a function where the program can transcribe what was said during a recording in the target language. This will only work for the target language, which is English by default depending on what language the host has their program in. The transcription is fairly accurate and can be useful if you want to review what was said or translate the questions into a different language.

For an interpreter working remotely through this pandemic, you more than likely have used Zoom to provide your services. Like Google Meet, Zoom is one of the most used video conferencing tools. It is easy to use and comes with many features that make video conferencing more convenient. One of these features is its interpretation feature. This post will help you learn more about this feature and how to best use it.

First, the host should not be using a free account. The free account comes with many features, but it does not come with the interpretation feature enabled. The easiest way to do this is to upgrade to a business account. Along with a variety of features, the interpretation function is enabled on student and business accounts. Also, be sure to have Zoom updated to its latest version. The interpretation function did not come to the program until later versions, so older versions will not be able to use it. There are many clients who do not realize this and are confused as to why they cannot use interpretation despite perfectly following the instructions.

The next step is to make sure that the interpretation function is enabled. To do this, the host will need to go into the web portal for Zoom and sign into their account. From there, they will need to go into Settings and then go to In Meeting (Advanced). If there is no option for this, you will need to contact Zoom support to have it enabled. After you go into In Meeting (Advanced), all you need to do is scroll down to Language Interpretation and add the languages you need. Just note that you can add as many languages you want to the list of languages, but in a meeting, you can only set up a maximum of five at once.

After enabling the interpreter function and adding the desired languages, it is time to add the interpreters. While still in the web portal, navigate to Schedule a Meeting, and after setting up the meeting as you like, then scroll down to Interpretation and check the box for Enable Language Interpretation. In that same section, there should be a box where you can add an interpreter by their email address, and you can add what language they will be speaking. When you do this, be sure that the interpreter is using a Zoom account that is linked to the email that you put in. If they use a different account, then be sure to ask them for that email address so that you can add them.

Finally, you can launch the meeting. After the meeting is launched, have the interpreter(s) join, and then in the meeting controls, you should see Interpretation. Click on that and you will be able to add and remove interpreters as necessary. If the interpreters are not appearing, make sure that they are properly added, on the right account, and that you have the latest version of Zoom. If you follow all these instructions, then you will be on the way to a successful Zoom interpretation session!

The spread of COVID-19 has affected every part of the modern world, but there is light at the end of the tunnel. The collaborative efforts of scientists across the globe helped to come up with various vaccines that have proven to be effective against the virus. But not all people have been convinced to get the vaccine for different reasons. One of them is that there are patients who do not trust the vaccine because they have not received enough information in their native language, so they are unable to make an informed decision.

As an interpreter, there are many ways you can do community outreach and help more people get vaccinated. There are resources in other languages that speak to different information about the pandemic and vaccines, such as WHOs website, Boston Medical Center, Washington State Health Department, or even Orange County’s NC Health Department. Helping others to understand the vaccine and then help them get it is a very important service to the community and one that you can help with.

For an interpreter, first, the most obvious thing to do is set up an appointment to get your vaccine if you haven’t already. To do so, you will be able to be allowed into more places, and you will overall be more comfortable being outside. Though many businesses and areas are beginning to open up again, some places will only let you be present if you are fully vaccinated. By being fully vaccinated, you will be able to be anywhere you need to be. The other advantage is that you will have the experience of being vaccinated so that you feel more comfortable in conveying messages to the patient you are interpreting for. Your confidence might even be able to ease some of their anxiety.

After, you are vaccinated, you can help interpret at clinics, pharmacies, hospitals, or at vaccination areas that are set up outside of hospitals. The places that most likely will need the majority of help are the areas that are set up outside of hospitals. Depending on the population of the area that you are in, there might be a different concentration of non-native English speakers. For example, in California, there is a significant amount of Hispanic people, so there is a great demand for Spanish interpreters. If you are interested in helping as a volunteer interpreter, you can try looking on the internet for places that need interpreters. You could also join a medical hotline that hospitals use when they need an interpreter.

However, you should be careful of scams that might take advantage of you. You can find out if something is legitimate or not by searching it online or by looking at the various resources on the FCC, FTC, or US National Cyber Awareness System. If you do happen to come across a scam, you can report it to the FTC so that they can investigate it and hopefully shut it down so that no one else is affected by it.

In part 2 of this blog series, we will talk about some different tools that translators use to improve their translation experience.

One of the most popular tools is those that allow you to do PEMT (post-edited machine translation). If you receive a long document and are on a short deadline, then one of the best things to do is to run it through machine translation first and then work on it from there. The most recognized and possibly used machine translation program is SDL Trados. One reason is that SDL Trados has a vast amount of features and functions.

With all the features and functions that SDL Trados comes with, naturally it is much more complex and difficult to learn to use than other, simpler machine translation programs such as Memsource, Wordfast, or Google Translator’s Toolkit. There are also programs such as MemoQ who have been gaining their own following of people who would prefer them to SDL Trados due to certain features or ease of use. However, if you have the time to learn SDL Trados and become able to use it effectively, then it can open a lot of doors for you to do many things.

Aside from machine translation, translators of websites can also rest assured that there are easy ways for them to translate webpages for clients. For instance, if a website is WordPress based, you can ask the client to install a plugin such as WPML. With WPML, all they will have to do is export the target page or post that they want to have translated as an xliff and send it to you, the translator. Once you receive it, you can open it in one of the machine translation programs that were discussed above and insert your translations as if it was a bi-column word file. Then after you are done, you can just send the client back the xliff file and they can import it back into their websites and the translations will be there as if by magic. The great thing about most of these kinds of plugins is that they are simple to learn and once you do learn them, they will save you a lot of time. If the website is not WordPress, there are other programs that you can explore and some webhosts even come with their own built-in language support.

There are many different types of specialized tools that will best fit the kind of translation job that you are working. Therefore, it is important for us as translators to stay updated and in the loop of technology that is being updated or developed regarding what we can take advantage of as translators. This way we can rest assured to do better work and help more people in need of translation.