That being said, an office environment takes effort and dedication to set up and maintain in order to reflect a warm, comfortable, and connected place to work.

Change of Scenery

Shifting our minds from relaxation mode to work mode takes time, so it helps to change our environment. That’s why many people benefit so much from having their entertainment spaces and items separate from their work environments.

What some people might fail to realize is that office spaces don’t have to be full of things that make us happy. Bright unobtrusive spaces, art, and other meaningful decorations can make us happier. Our production levels can increase right along with our moods.

Keeping Organized

Keeping supplies, items, desks, and other equipment in their proper places also adds to the pleasantness of an office space. Of course, keeping organized makes it easier to remember where things are, to note when you’re out of certain supplies, and where to find important documents. Letting items clutter up interferes with work, makes people frustrated, and negatively affects production levels and how we might interact with coworkers and clients.

It Works

Recently, at our own office we decided to majorly dust off equipment, toss away items that are not in line with our post-pandemic spirit, reorganize, and decorate. After moving our office location several years ago, the sudden onset of the pandemic had halted our original plans to set up our new office exactly as we wanted it. But returning to the office is another story.

Since undertaking a major cleaning up and reorganizing operation, our office has never been better. Now, our office is warm, welcoming, and organized so well that it affects our whole operation, even making those who still can’t make it to the office feel excited and inspired. Art lines the walls, brightening the rooms, and cards from our colleagues all over the world have been hung up to remind us of our cross-cultural connections, and our commitment to our clients.

Most work environments that need to be on-site have taken precautions to make sure that they make as safe an environment as possible. Most of the times, they will take your temperature, have an interpreter fill out a COVID-19 form in advance, supply hand sanitizer, indicators for safe distance, and sometimes even gloves that you can use. Even so, it is up to you to make sure that you stay safe. Here are some small tips to remind everyone.

First, keep in mind that anyone and everyone could be a potential carrier of the virus. This is not to say that you should be completely paranoid, but if you keep that mind, then that will help you to exercise caution and not let your guard down. This means that you will remember to avoid shaking hands, keep a safe distance from everyone around you, and carrying around hand sanitizer gel. However, this does not mean that you should treat people poorly just because you are scared of infection. They are most certainly just as worried as you. Remember, we are all in this together, so treat each other with compassion, respect, and kindness.

Next, though it is common courtesy to shake hands of the people you are working with, it is not advisable to shake hands during the pandemic since the virus could possibly be transferred to your hand and infect you if you accidentally touch your eyes, mouth, or nose. Instead of shaking hands, you can just wave your hand and greet them warmly.

When you can, make sure you wash your hands. Though hand sanitizer can do the trick of quickly cleaning your hands, it will not completely keep you safe from the virus. Put simply, the water will neutralize and wash away the virus while the hand sanitizer will only neutralize it. While hand sanitizer is a good way to quickly clean your hands, it is not the best way to stay completely safe.

Also be sure to avoid touching surfaces in general. The virus can survive on surfaces, and then be transmitted to you if you touch your face. So try to be extra careful about what you touch in the area that you are working. Alternatively, you could also bring gloves so that you avoid having to touch anything with your hands altogether. Or you could carry around a bottle of hand sanitizer so that you can clean your hands whenever you touch something.

Speaking of bottles, you should avoid bringing bottles of water or food to assignments. Whenever you put them down, they have a chance to pick up the virus, so it is better to just eat your food and drink how much ever water or liquid you want in your car and leave it there so that you don’t accidentally get infected.

Finally the best way to avoid being infected is to boost your own immune system, meaning to take care of both your health. For example, consider going on walks every day to stay active. The walks can be as short as half an hour. The important part is just to take time to move around and get your heart rate up. Next, make sure you have a balanced diet. Eating out and ordering delivery has become much more prevalent during the pandemic, but cooking for yourself or ordering healthier options is a great way to give your body the proper nutrition it needs. Having a healthy balance is important to make sure that you keep yourself in a good condition and avoid any problems that might arise from the new pandemic lifestyle.

The first one is to be sure to have a separate space for your work. This might not be possible for everyone depending on where you are living, but it is important to have a space that you can identify as your workspace for multiple reasons. The first reason is for productivity reasons. Your home is traditionally your place to relax. It is pretty much a “no work zone.” But now, you are bringing your work into that space. This means your workspace and your relaxation space will inevitably mix together, and you will not be as focused when working, and you will be more tense while relaxing. The next reason is that, it will be easier for you to concentrate if you have a separate space where you can be as alone as possible. This will help to replicate you being in an office setting and allow you to focus more since you will be able to physically block distractions.

The next step is to make sure you get up, stretch, and walk around. Staying too sedentary is something very common among translators, and for good reason. But staying in the same spot, doing the same repetitive motions is actually very detrimental for your health. Just getting up and doing a few stretches every hour or so will help to refresh your body as well as your mind. You will also be able to prevent any kind of damage to your body that comes from prolonged immobility.

Next, be sure to have a good internet connection. There are a great deal of ISPs that have data caps on their internet, and if you are living with a family, you might already be getting close to that cap every month. Add in to the fact that you are now working from home and having to download files to translate, you might exceed that cap easily. You should make sure that you can operate within the means of your internet plan, and if you can’t find a better one so that you have reliable internet.

For the last tip, be sure to save your files both offline and online, and save frequently. With modern technology, it is increasingly common for everyone to save their files to a cloud service so that it is easier to share and access by multiple parties, but if there is a problem accessing the internet, then you will not be able to continue work anymore. Likewise, if something happens to your computer or device you are working on, and you are not able to use it anymore, having access to the file online will make sure that you can access it from a different device and thus allow you to continue work.

Remote work is a new work environment for most of us, so it is important to keep in mind what needs to be done so that you can comfortably continue to work from home. Be sure to stay healthy both mentally and physically so that you can continue to sustain this new work life without any problems.

When the pandemic first began, it was uncertain whether or not it would even be possible to procure toilet paper, or if you could even get into a line for a supermarket without having to wait multiple hours. But over time, health experts have been able to recommend safe practices that ensure the safety and prevent the spread of COVID-19. In the present, while there are still many things that we are not able to do, there are many more things that we can do now that make it possible to feel as if we are living as we used to.

Of course, people in general aren’t the only ones who had to find a way to adapt in order to have a taste of normalcy. Businesses had to find a way to continue their work without any detriment to their employees’ health or their profits. For restaurants, their answer was delivery. For schools, remote teaching has become a very viable option. And for business giants such as Google and Apple, they are allowing their employees to work at home until at least July 2021.

With the realization that the COVID-19 situation is not getting any better, companies now have to face with the unfortunate reality that there will not be an answer to this pandemic until next year. With that in mind, businesses are trying to get ahead of the curve, and allow for remote work for their employees to ensure that they are safe, and do not have to choose between their job and their safety. It is highly likely that more businesses will begin to adapt the same measures as the year goes on as long as they are equipped to.

Overall, with the end of COVID-19 nowhere in sight, businesses have to make the call that will bring their employees the most safety while also ensuring that they can function without there being too much impact to their day-to-day operations. Nobody knows when the pandemic will end, but it is certain that proper precautions need to be taken sooner than later if businesses want to survive this pandemic.

In normal circumstances, it has been shown that people who speak little to no English tend to have worse health outcomes from routine procedures than English speakers do. One major reason for this is non-English speakers might not fully understand the directions given by the doctor and therefore don’t manage their recovery appropriately. This disparity can be even larger in a medical crisis, like we are experiencing now during the COVID-19 pandemic. Fortunately, many people are working hard to close this gap by providing as much information about the coronavirus in as many languages as possible. Pooja Chandrashekar, a first year Harvard medical student, started a movement to translate critical information about COVID-19 “in an effort to help patients from vulnerable communities know when and how to seek care.” Called the COVID-19 Health Literacy Project, this initiative now includes over 35 institutions, and has translated into 34 languages. This is an incredible volunteer program that will certainly help many people manage this health crisis. If you are interested in contributing to this project, click here for more information!

This pandemic is especially hard for children, whose lives have been completely disrupted for something that they can’t fully understand. It is important to support them and give them information they can relate to, which is why the Inter-Agency Standing Committee Reference Group on Mental Health and Psychosocial Support in Emergency Settings (a collaboration of various United Nations organizations) created a children’s book that would show children how to protect themselves from the virus and how to “manage difficult emotions when confronted with a new and rapidly changing reality.” The group surveyed over 1700 children, parents, caregivers and teachers from 104 countries to find out what children’s mental health needs are during the pandemic, and to examine how different people cope with COVID-19. The survey was available in Arabic, English, Italian, French, and Spanish, to make sure that a diverse range of people were able to share their experiences. These responses formed the framework for the book, whose writers wanted to make sure that the story would resonate with children across the globe. The story, called “My Hero is You,” was initially released in six languages, and with the help of volunteer translators, has now been translated in 32 languages and counting. The book is available for free online; if you would like to read it, or if you want more information on how to volunteer to translate, please click here.

Due to the COVID-19 pandemic, many public officials have been having regular press briefings, sometimes even daily. American Sign Language (ASL) interpreters are a key part of these briefings, as they allow deaf and hard-of-hearing people to understand the same information in real time. Because there are so many briefings, these interpreters have been gaining a lot of attention and admiration for their work, as seen in such headlines as “‘One of the world’s best’: Idaho interpreter wins fans during COVID-19 news conferences” and “American Sign Language interpreters shine during COVID-19 press conferences.” Jonathan Lamberton, an ASL interpreter for Bill de Blasio, gave an interview where he described the rewards and challenges of interpreting during times as difficult as now. He told the reporter that “Sometimes when I’m interpreting it’s a challenge to not cry myself, it is on my mind but I’m able to put it on the mental backburner while I’m focusing on my job,” which highlights the emotional strength that our interpreters must have in addition to their linguistic skills. It’s no wonder that ASL interpreters are gaining fans!

We are incredibly thankful for all of the translators, interpreters, and other language professionals who are continuing to work or volunteer to make sure everyone has access to the information they need. They inspire us to keep doing our best to share information in as many ways as we can. We are proud to be part of the language services community!